Wednesday, February 1, 2012

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SAP Business Workflow Configuration Tips

  • Wednesday, February 1, 2012
  • abhi
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  • 1.1   Workflow

    1.1.1  Maintaining Standard Settings for SAP Business Workflow

    Use
    This activity will maintain Workflow standard settings automatically. Checks are also performed to establish whether Customizing is complete with regard to further important settings.
    Procedure
    1.     Access the activity using one of the following navigation options:
    IMG Menu
    SAP NetWeaver ® SAP Web Application Server ® Business Management ® SAP Business Workflow à Maintain Standard Settings
    Transaction Code
    SWU3

    2.     On the Automatic Workflow Customizing screen, choose the Perform Automatic Workflow Customizing (F9) button (red and white circular button).

    1.1.2  Trigger Workflow Events via Change Documents

    Use
    This activity will enable the trigger of workflow events according to changes of the document status. For this purpose, change documents are used to uniquely identify changes. The change documents itself track and trace changes to fulfill legal requirements. In this scenario, this reflects changes to the business object for documents.
    Procedure
    1.     Access the activity using one of the following navigation options:
    SAP Menu
    Tools ® ABAP-Workbench ® Overview ® Development ® SAP Business Workflow ® Definition tools ® Events ® Event creation ® Change documents ® Linkage
    Transaction Code
    SWEC

    2.     On the Change View: "Events for change document": Overview screen, choose New Entries.
    3.     On the New entries: Details of Added Entries screen, enter the following values into the corresponding fields:
    Field
    Value
    Change document object
    DOKUMENT
    Object Category
    BOR Object Type
    Object Type
    DRAW
    Event
    CHANGE
    Trigger Event
    Select "on change"

    1.1.3  Creating Type Linkage

    Use
    This activity will create the type linkages. The type linkage describes the assignment of a receiver function module and a receiver type to a particular combination of object type and event.
    Procedure
    1.     Access the activity using one of the following navigation options:
    SAP Menu
    Tools ® ABAP-Workbench ® Overview ® Development ® SAP Business Workflow ® Definition tools ® Events ® Event linkages ® Type Linkages
    Transaction Code
    SWETYPV

    2.     On the Change View "Event Type Linkages": Overview screen, choose New Entries.
    3.     Enter the following values into the corresponding fields:
    Field
    Value
    Object Category
    BOR Object Type
    Object Type
    DRAW
    Event
    CHANGED
    Receiver Type
    WS90300001
    Receiver Call
    Function Module
    Receiver Function Module        


    Linkage Activated
    Yes
    Behavior Upon Error Feedback
    System default
    Receiver Status
    No errors

    4.     Enter the following values into the corresponding fields:
    Field
    Value
    Object Category
    BOR Object Type
    Object Type
    ECO
    Event
    TO_CHECK
    Receiver Type
    WS90300002
    Receiver Call
    Function Module
    Receiver Function Module        

    Linkage Activated
    Yes
    Behavior Upon Error Feedback
    System default
    Receiver Status
    No errors
    5.      
    6.     Choose Save.
    7.     Choose Back.
    8.     Save and go back.

    1.1.4  Maintaining Agent Assignment

    Use
    This activity will define the following tasks as a general task:
    ID
    Task
    Workflow
    TS90300002
    Find Approver of Workflow
    WS90300001
    TS90300005
    Send Mail to Approver
    WS90300001
    TS90300004
    Save Approver Text
    WS90300001
    TS90300008
    Send Approval Mail
    WS90300001
    TS90300007
    Send Rejection Mail
    WS90300001
    TS90300003
    Change Status of the Document
    WS90300001
    TS90300006
    Check If all reviewers approved
    WS90300001
    TS90300010
    Find ECO Approvers
    WS90300002
    TS90300011
    Changing status of ECO document
    WS90300002
    TS90300013
    Mail after approving Document
    WS90300002
    TS90300012
    Rejection Mail after rejecting document
    WS90300002
    TS90300009
    User Decision
    WS90300001

    Work items whose tasks are defined as general tasks and for which no responsible agents or default rules are defined are offered to all users of the SAP System for execution in their Business Workplaces.
    Procedure
    1.     Access the activity using one of the following navigation options:
    SAP Menu
    Tools ® Business Workflow ® Definition tools  Tasks/Task Groups ®Change
    Transaction Code
    PFTC_CHG
    2.     On the Task: Maintain screen, enter the following values into the corresponding fields:
    Field
    Value
    Task type
    Standard task
    Task
    TS90300003
    3.     On the Task: Maintain screen, choose Change.
    4.     On the Standard Task: Change screen, choose the Additional Data ® Agent assignment ® Maintain option.
    5.     On the Standard task: Maintain Agent Assignment screen, choose Attributes.
    6.     Enter the following values into the corresponding fields:
    Field
    Value
    General task
    Mark this field
    Classification
    Not classified
    7.     Choose Transfer.
    8.     Choose Back.
    9.      On the Standard task screen, from the menu bar, choose Standard task ® Other standard task.
    10.  On the Choose Standard task dialog box, enter the eight-digit number 92000014 in the field Search Term and choose Continue.
    11.  Repeat steps 4 to 10.
    12.  On the Choose Standard task dialog box, enter the eight-digit number 92000011 in the field Search Term and choose Continue.
    13.  Repeat steps 4 to 10 again.
    14.  On the Standard Task: Change screen, choose Save.
    15.  Choose Back.

    1.1.5  Maintaining Settings for Approval Workflow

    Use
    This activity will define the document type, for which an ad-hoc review and approval will be enabled.
    Procedure
    1.     Access the activity using one of the following navigation options:
    SAP Menu
    Tools ® ABAP-Workbench ® Overview ® Data Browser
    Transaction Code
    SE16
    2.     On the Data Browser: Initial screen, enter the name of the table: ZPH_DOKARS_APPRO/ ZECM_APPROVAL  and choose Table contents.
    3.     On the Data Browser: Table ZPH_DOKARS_APPRO/ ZECM_APPROVAL: Selection screen, choose Execute.
    4.     On the Browser: Table ZPH_DOKARS_APPRO/ ZECM_APPROVAL: Select Entries screen, choose Create and enter the name of the document type (field DOKAR) YPD.
    5.     Save the setting and go back.
    Result
    You will see the Reviewers/Approvers tab on your display document screen. You can access it with one of the following navigation options:
    SAP Menu
    Logistics ® Central Functions ® Document Management System ® Document ® Create or Display
    Transaction Code
    CV01N or CV03N

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