SAP Business Workflow Configuration Tips

1.1   Workflow

1.1.1  Maintaining Standard Settings for SAP Business Workflow

Use

This activity will maintain Workflow standard settings automatically. Checks are also performed to establish whether Customizing is complete with regard to further important settings.

Procedure

1.     Access the activity using one of the following navigation options:

IMG Menu	SAP NetWeaver ® SAP Web Application Server ® Business Management ® SAP Business Workflow à Maintain Standard Settings
Transaction Code	SWU3

2.     On the Automatic Workflow Customizing screen, choose the Perform Automatic Workflow Customizing (F9) button (red and white circular button).

1.1.2  Trigger Workflow Events via Change Documents

Use

This activity will enable the trigger of workflow events according to changes of the document status. For this purpose, change documents are used to uniquely identify changes. The change documents itself track and trace changes to fulfill legal requirements. In this scenario, this reflects changes to the business object for documents.

Procedure

1.     Access the activity using one of the following navigation options:

SAP Menu	Tools ® ABAP-Workbench ® Overview ® Development ® SAP Business Workflow ® Definition tools ® Events ® Event creation ® Change documents ® Linkage
Transaction Code	SWEC

2.     On the Change View: "Events for change document": Overview screen, choose New Entries.

3.     On the New entries: Details of Added Entries screen, enter the following values into the corresponding fields:

Field	Value
Change document object	DOKUMENT
Object Category	BOR Object Type
Object Type	DRAW
Event	CHANGE
Trigger Event	Select "on change"

1.1.3  Creating Type Linkage

Use

This activity will create the type linkages. The type linkage describes the assignment of a receiver function module and a receiver type to a particular combination of object type and event.

Procedure

1.     Access the activity using one of the following navigation options:

SAP Menu	Tools ® ABAP-Workbench ® Overview ® Development ® SAP Business Workflow ® Definition tools ® Events ® Event linkages ® Type Linkages
Transaction Code	SWETYPV

2.     On the Change View "Event Type Linkages": Overview screen, choose New Entries.

3.     Enter the following values into the corresponding fields:

Field	Value
Object Category	BOR Object Type
Object Type	DRAW
Event	CHANGED
Receiver Type	WS90300001
Receiver Call	Function Module
Receiver Function Module
Linkage Activated	Yes
Behavior Upon Error Feedback	System default
Receiver Status	No errors

4.     Enter the following values into the corresponding fields:

Field	Value
Object Category	BOR Object Type
Object Type	ECO
Event	TO_CHECK
Receiver Type	WS90300002
Receiver Call	Function Module
Receiver Function Module
Linkage Activated	Yes
Behavior Upon Error Feedback	System default
Receiver Status	No errors

5.      

6.     Choose Save.

7.     Choose Back.

8.     Save and go back.

1.1.4  Maintaining Agent Assignment

Use

This activity will define the following tasks as a general task:

ID	Task	Workflow
TS90300002	Find Approver of Workflow	WS90300001
TS90300005	Send Mail to Approver	WS90300001
TS90300004	Save Approver Text	WS90300001
TS90300008	Send Approval Mail	WS90300001
TS90300007	Send Rejection Mail	WS90300001
TS90300003	Change Status of the Document	WS90300001
TS90300006	Check If all reviewers approved	WS90300001
TS90300010	Find ECO Approvers	WS90300002
TS90300011	Changing status of ECO document	WS90300002
TS90300013	Mail after approving Document	WS90300002
TS90300012	Rejection Mail after rejecting document	WS90300002
TS90300009	User Decision	WS90300001

Work items whose tasks are defined as general tasks and for which no responsible agents or default rules are defined are offered to all users of the SAP System for execution in their Business Workplaces.

Procedure

1.     Access the activity using one of the following navigation options:

SAP Menu	Tools ® Business Workflow ® Definition tools  Tasks/Task Groups ®Change
Transaction Code	PFTC_CHG

2.     On the Task: Maintain screen, enter the following values into the corresponding fields:

Field	Value
Task type	Standard task
Task	TS90300003

3.     On the Task: Maintain screen, choose Change.

4.     On the Standard Task: Change screen, choose the Additional Data ® Agent assignment ® Maintain option.

5.     On the Standard task: Maintain Agent Assignment screen, choose Attributes.

6.     Enter the following values into the corresponding fields:

Field	Value
General task	Mark this field
Classification	Not classified

7.     Choose Transfer.

8.     Choose Back.

9.      On the Standard task screen, from the menu bar, choose Standard task ® Other standard task.

10.  On the Choose Standard task dialog box, enter the eight-digit number 92000014 in the field Search Term and choose Continue.

11.  Repeat steps 4 to 10.

12.  On the Choose Standard task dialog box, enter the eight-digit number 92000011 in the field Search Term and choose Continue.

13.  Repeat steps 4 to 10 again.

14.  On the Standard Task: Change screen, choose Save.

15.  Choose Back.

1.1.5  Maintaining Settings for Approval Workflow

Use

This activity will define the document type, for which an ad-hoc review and approval will be enabled.

Procedure

1.     Access the activity using one of the following navigation options:

SAP Menu	Tools ® ABAP-Workbench ® Overview ® Data Browser
Transaction Code	SE16

2.     On the Data Browser: Initial screen, enter the name of the table: ZPH_DOKARS_APPRO/ ZECM_APPROVAL  and choose Table contents.

3.     On the Data Browser: Table ZPH_DOKARS_APPRO/ ZECM_APPROVAL: Selection screen, choose Execute.

4.     On the Browser: Table ZPH_DOKARS_APPRO/ ZECM_APPROVAL: Select Entries screen, choose Create and enter the name of the document type (field DOKAR) YPD.

5.     Save the setting and go back.

Result

You will see the Reviewers/Approvers tab on your display document screen. You can access it with one of the following navigation options:

SAP Menu	Logistics ® Central Functions ® Document Management System ® Document ® Create or Display
Transaction Code	CV01N or CV03N

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MRP: PR to PO Conversion in SAP MM

MRP: PR to PO Conversion

Go to Transaction SU3 and under Parameters Tab find the Parameter ID "EVO" and check if any value is assigned. If so, make a note of the value.

Now go to transaction SPRO

Click on SAP Reference IMG -> Material Management -> Consumption-Based Planning -> Procurement Proposals --> Define Conversion of Purchase Requisition into Purchase Order (as shown below)

Following screen appears:

 

Check for the value we have noted earlier (the value of the parameter EVO in SU3). Select the read and check the check boxes appropriately.  We have to select at least one of the check boxes from RefPRs or A/P PR to have all all items copied to PO. Please use the F1 help for detailed information on the check boxes.

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SAP MM Table Links

SAP MM Table Links

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Deactivation/Deleting a Movement Type in SAP

Deactivation/Deleting a Movement Type

Solution 1 (Preferred):

• Go to Transaction OMJJ
• Select the Movement type to be activated
• Remove all the transaction codes mentioned against this movement type under allow transaction tab.

Solution 2:

Consider this solution only if the above solution doesn't work.

Delete the movement type from the standard table. Ensure that you really don't want to use this movement type before deleting the entry or would never want to recreate the movement type. 

It is possible to recreate the deleted movement type, but needs to be imported either from the client 000 or from the client this movement type is not deleted. You can not manually create/recreate the movement types in the standard SAP number range by creating them again.

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Setting up the Release Procedure at item level for the Purchase Requisition in SAP MM Config

Setting up the Release Procedure at item level for the Purchase Requisition in SAP MM Config

Scenario:

This tutorial focuses on setting up the release strategy at item-level instead of overall release 

Procedure: 

Go to transaction SPRO => Materials Management =>Purchasing => Purchase Requisition => Define Document Types  

Following screen appears:  

 

Ensure that for the required document type, the field OverReqRel is unchecked. 

Now go to transaction SPRO => Materials Management =>Purchasing =>Purchase Requisition =>Release Procedure =>Procedure with classification =>Set up Procedure with Classification 

  

Following screen appears:

Now click on Release Group. 

In the following screen, uncheck the field OverReqRel for the corresponding Release group and save your entries. 

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Creating one GR document for multiple POs in SAP MM

Creating one GR document for multiple POs

Creation of one GR document for multiple POs can be achieved using the transaction MIGO / MB01, provided all POs belong to one vendor.

In MIGO transaction, Enter the PO's one by one. Once you enter a PO, the line items would get copied and the PO field would become blank. This way, we can enter multiple PO's belonging to a single vendor.

 

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Difference between purchase organization, reference purchase organization and standard purchase organization

Difference between purchase organization, reference purchase organization and standard purchase organization

Normal Purchase organization is to procure either for the plant/entire company code/cross company level based upon assignment settings in SPRO.

For Reference Purchase organization, it will be simply assigned to other normal Purchase organizations only but neither assigned to any plant or company code. This is useful to enjoy the corporate contracts and their price benefits.

Regarding Standard Purchase organization, it is to handle procurement of special stocks

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Configuring stock transfer from one storage location to another within a Plant

Configuring stock transfer from one storage location to another within a Plant

Sometimes there might be a requirement for transferring stock from one storage location to another storage location within a Plant. This tutorial would detail the setting required in doing the same:

Go to Transaction SPRO.

Click on IMG -> Material Management -> Purchasing -> Purchase Order -> Set up Stock Transport Order -> Set up Stock Transfer between Storage Locations -> Activate Stock Transfer between Storage Locations

Following screen appears:

 

Check the above check box to make the stock transfer between storage locations active.

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SAP IDES ECC 6.0 Free Online

• If you don’t have a user id, you can request one by doing these steps:
• Go to http://www.ides.consolut.eu/user_request
• It will redirect you to http://www.ides.consolut.eu/sap/bc/gui/sap/its/zuser_req
• Fill the form on that page like the below image
  
  The above image is © SAP AG 2010. All rights reserved
• Click the “execute” button on the above form, then it will show an information window like the below image.
  
  The above image is © SAP AG 2010. All rights reserved
• Click the OK button. You will receive an email that tells you that your request will be processed within 2 business days. But, from my experience, they will process it on the same day.
• After the registering process, you will receive an email that tells your User ID. You need to request the password daily, because they will change it every day at 00:01 AM CET (I think it’s not a big deal for the free access they give us).
• If you’ve already had a user ID, you need to request the password daily by doing these following steps:
• Go to http://www.ides.consolut.eu/user
• It will redirect you to http://www.ides.consolut.eu/sap/bc/gui/sap/its/zwebgui
• Fill the form on that page like the below image.
  
  The above image is © SAP AG 2010. All rights reserved
• You will receive an email that inform the password which can be used until 12:00 PM CET.
• Go to http://www.ides.consolut.eu/
• It will redirect you to http://www.ides.consolut.eu/sap/bc/gui/sap/its/webgui
• Fill your user ID and password on the below form.
  
  The above image is © SAP AG 2010. All rights reserved
• Click “Log On” button. Then you can do whatever you want on the SAP IDES system. Be responsible there, we don’t want they close the free access because someone messes up with their system.

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Procurement Cycle In SAP MM-- Raw Material Domestic Procurement

1.1 Procurement of Raw Material -Local

1.1.1 Definition of the Process

This process explains the procurement of raw material example electronic /electrical /Mechanical raw material/spares parts from Domestic Vendor.

1.1.1.1 Purpose

Create / amend / approve / print Purchasing documents for procuring raw materials, spares, consumables and send them to Vendor

1.1.1 Explanation of Process Flow

· Requirements Determination


Basically, how do we know we need something? The Marketing department provides PPI inputs. The request for materials as mentioned in procurement BOM usually comes in the form of a purchase requisition. Also
Purchase requisition are created by different department
Purchase requisition is subjected to release strategy based on the Approval Matrix Approval are based on the value of the Purchase requisition and also on the nature of purchase and value of Material

· Source Determination

The source of supply is determined for the needed item by the purchasing department Enquiries are sent to the suppliers .Enquiry contains the details of the material specification, terms and conditions, quantity of materials etc. Out of SAP


· Vendor selection

Quotations provided by the different suppliers are evaluated in terms of content i.e. Price, Taxes & Duties. Vendors are compared based on the Landed price which includes basic price & Duties .Comparative statement is prepared based on the Landed price and vendor is finalized.

· Purchase order /Scheduling Agreement are prepared for Vendor.

There are two types of text applicable In Indian Scenerio.

GTC General Terms applicable for entire Purchase order.

Item specific text which is applicable for the particular item.



The different pricing components applicable in case of Local Purchase (Indian Scenerio):

§ Basic Price

§ Freight

§ Basic Excise Duty

§ Cess on Excise duty

§ Higher Education Cess on Excise duty

§ Central Sales Tax

§ Value Added Tax

§ Insurance

§ Development Charges

§ Loading & Unloading Charges

§ Packing & Forwarding Charges

§ Octroi

§ Absolute Discounts (Value)

§ Discount %

There are amortization charges applicable.

· Payment Terms, Inco terms is captured and Purchase order is printed on pre-printed stationary.

· Purchase order is subjected to Approval. Please refer to approval Matrix. Advance is paid to Supplier as per the Payment Terms. Request is sent to Finance Department for Advance Payment to Supplier.

· Purchase Order is communicated to Suppliers via Email, Courier.


Steps In SAP

1. Purchase Requisition is Generated Using T-Code ME51n or Automatically Through MRP.
2. Use T-code ME54N/ME55 Foe Releasing PR.
3. After Approval RFQ is Created Using T-Code ME41 and send RFQ to Suppliers.
4. Maintain RFQ(Filled by Vendors) using ME47 .
5. Price Comparision using T-Code Me49 and Vendor is Finalised.
6. Create/Change Purchase Order Using T-Code ME21N/ME22N.
7. Release Purchase Order Using T-Code ME29N.
8. Purchase Order Printout Using T-Code ME9F and Send To Vendor.

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Difference between LP & LPA document type in Scheduling Agreement in SAP

Without release documentation (in the standard system, document type LP)
The delivery schedule lines have official character - that is to say, they are transmitted to the vendor as they are saved in the system. The system does not document in detail releases against the scheduling agreement that have been sent to the vendor. Therefore, in the case of the document type without release documentation, the message control facility should be set up in such a way that a message is immediately sent to the vendor if any changes are made to the delivery schedule stored in the system. All open scheduling agreements are always output.

With release documentation (in the standard system, document type LPA)
If you use scheduling agreements with release documentation, the delivery schedule lines are not transmitted directly to the vendor. Initially, the lines of the delivery schedule stored in the system for an LPA scheduling agreement are for internal information only. A message informing the vendor of your material requirements cannot be transmitted to the vendor until you explicitly create an SA release, that is, a forecast (FRC) or Just-in-Time (JIT) delivery schedule. Through this process, you can change the way the schedule lines are represented. With the release documentation, you can display the SA releases (delivery schedules) transmitted to a vendor over a certain period at any time. This enables you to trace precisely when you sent which
information to the vendor.

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How can I open a previous MM period?

Transaction - MMPV
Menu path - Logistics->Materials Management->MaterialMaster->Other-> Close Period

USE MMPV AND MMRV FOR THE FISCAL PERIOD CLOSE AND DISPLAY.

Use transaction MMPI . While doing so you will be asked to apply a SAP Note. That note is just to set parameter in your user thru transaction SU01.

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